DBIO Procedures Manual - Past Chair

Function: The Past Chair serves in an advisory capacity as a member of the Division Executive Board.

Duties:

1. Serves the Chair as required.
2. Examines Division bylaws and recommends necessary revisions. Submits these revisions to the Executive Board for approval. If approved, follows Association procedures for official amendment of bylaws.
3. Reviews the appropriate sections of the Procedures Manual in February and submits corrections, revisions, and so forth to the Director for inclusion in the next edition.

Reports: An annual report is submitted to the Division Chair in accepted format by April 1 or another mutually agreed upon date.

Records: Outgoing officers and committee chairs shall send the files which they used during their tenure to their successors at the end of their terms of office, along with their copy of the Procedures Manual. All files they received the year earlier (from predecessor) should be reviewed as to the usefulness for archival retention (see information on retention in the Archivist section). Files include, but are not limited to, important correspondence, fax, e-mail, and summaries of verbal communications deemed important to the business of the Division. The officers and committee chairs may keep copies of any relevant materials but original materials should be transmitted to the DBIO Archivist on the regular schedule.

Expenses: The Division will provide funding for such expenses as postage and telephone calls, if not borne by the incumbent's organization. Other expenses may be approved by the Division Executive Board. Expenses incurred for organization business will be paid in accordance with SLA guidelines. All expenses must be submitted with a Committee Expenses Form or a Travel Voucher form and be accompanied by the original receipts for reimbursement. Direct payment of bills can be made if the bill is accompanied by a Committee Expenses Form or a Check Request and Payment Approval Form.

Rev. 1/99, A. Schiff