DBIO Procedures Manual - Publications Committee

Function: The Committee writes or solicits articles for publication in the Division newsletter, Biofeedback, coordinating with the newsletter editor who is an ex-officio member. It is responsible for developing ideas for other Division publications or contributions to the official publications of SLA.

Qualifications: The Chair and Committee members must be members, associate members, or retired members of the Association, as well as members of the Biomedical and Life Sciences Division.

Appointment: The Chair of the Division shall appoint the Committee Chair and a minimum two other members to assist with the activities of the committee. The term of appointment is two years, renewable once.

Duties:

1. Develop guidelines for contributions to Biofeedback in cooperation with the Editor.
2. Solicit articles of interest or regular columns from Division members or others, to be published in Biofeedback.
3. At the discretion of the Committee and in cooperation with the Public Relations Committee and the newsletter editor, this Committee can contribute to such functions as: writing and submitting book and software reviews to the newsletter, develop a session at the annual meeting on getting published, contribute columns to the newsletter on how and where to get published, and coordinate the writing of summaries of program sessions sponsored by the division at the annual meeting.
4. The Committee shall serve as a resource for members of the Division to aid with preparing and editing manuscripts or articles, particularly for SLA publications such as Information Outlook.
5. To review the appropriate sections of the Procedures Manual in February and submit corrections, revisions, and so forth to the Director for inclusion in the next edition.
6. By deadline determined each year (typically August), the Committee Chair shall submit an estimated budget to the Treasurer.

Reports: An annual report is submitted to the Division Chair in accepted format by April 1 or another mutually agreed upon date.

Records: Outgoing officers and committee chairs shall send the files which they used during their tenure to their successors at the end of their terms of office, along with their copy of the Procedures Manual. All files they received the year earlier (from predecessor) should be reviewed as to the usefulness for archival retention (see information on retention in the Archivist section). Files include, but are not limited to, important correspondence, fax, e-mail, and summaries of verbal communications deemed important to the business of the Division. The officers and committee chairs may keep copies of any relevant materials but original materials should be transmitted to the DBIO Archivist on the regular schedule.

Expenses: The Division will provide funding for expenses including postage and telephone calls if not borne by the incumbent's organization. Other expenses will be approved by the Division's Executive Board. Expenses incurred for organization business will be paid in accordance with SLA guidelines. All expenses must be submitted with a Committee Expenses Form or a Travel Voucher form and be accompanied by the original receipts for reimbursement. Direct payment of bills can be made if the bill is accompanied by a Committee Expenses Form or a Check Request and Payment Approval Form. Advances for expenses may be obtained from the Division's Treasurer. Requests for advances should be made in writing and include an estimate for each item. A final report of expenses for reimbursement shall be filed with the Treasurer prior to or at the annual business meeting.

Rev. 1/99, A. Schiff (Rev. 6/02)