DBIO Procedures Manual - Web Subcommittee

Function: The Web Subcommittee was established to design, implement, and maintain the Biomedical and Life Sciences Division Chapter's web site. It is responsible for both the technical and content aspects of the web site.

Qualifications: The Chair and all Subcommittee members must be members, associate members, or retired members of the Association, as well as members of the Biomedical and Life Sciences Division. All Subcommittee members must have a strong interest in web editing as well as an interest in public relations.

Appointment: The term of appointment is two years, renewable once.

The Subcommittee will establish submission criteria and user guidelines for members and presenters who wish to provide information for the web site or participate in the discussion list (see Appendix M).

Duties:

1. The Web Subcommittee will manage the technical aspects and content of the Chapter's web site.
2. It will provide on the web site information about the Chapter's officers and committees, programs and events, as well as web versions of Biofeedback.
3. The Subcommittee will develop new content for the site.
4. It will solicit the Board and membership for constructive suggestions and ideas for the web site.
5. The Subcommittee will establish submission criteria and user guidelines for members and presenters who wish to provide information for the web site.

Reports: An annual report is submitted to the Division Chair in accepted format by April 1 or another mutually agreed upon date.

Records: Outgoing officers and subcommittee chairs shall send the files which they used during their tenure to their successors at the end of their terms of office. All files they received the year earlier (from predecessor) should be reviewed as to the usefulness for archival retention (see information on retention in the Archivist section). Files include, but are not limited to, important correspondence, fax, e-mail, and summaries of verbal communications deemed important to the business of the Division. The officers and subcommittee chairs may keep copies of any relevant materials but original materials should be transmitted to the DBIO Archivist on the regular schedule.

Expenses: The Division will provide funding for expenses including postage and telephone calls if not borne by the incumbent's organization. Other expenses will be approved by the Division's Executive Board. Expenses incurred for organization business will be paid in accordance with SLA guidelines. All expenses must be submitted with a Committee Expenses Form or a Travel Voucher form and be accompanied by the original receipts for reimbursement. Direct payment of bills can be made if the bill is accompanied by a Committee Expenses Form or a Check Request and Payment Approval Form. Advances for expenses may be obtained from the Division's Treasurer. Requests for advances should be made in writing and include an estimate for each item. A final report of expenses for reimbursement shall be filed with the Treasurer prior to or at the annual business meeting.

Rev. 4/03, L. Zipperer